H&S Administrator

Our client based in Whetstone, Leicester, is searching for a H&S Administrator to join their team on a permanent basis.

Summary of position:

The purpose of this role is to assist in driving the H&S agenda, and to improve the Company’s performance in all areas related to the H&S, surpassing ISO450001. To achieve this by collaboratively embedding a H&S compliance culture within the organisation, from our shop floor operators to our senior management team members and by taking a holistic approach to raising standards above and beyond 450001. While, helping to implement initiatives that continually improve the Organisation in all H&S related activities in a timely manner. The job holder will also ensure their site’s compliance with ISO90001 quality standards, and 14001 environmental directives as instructed by, and with support and guidance from the SHEQ Officer.

Primary Responsibilities / Key Accountabilities:

• Conducting Risk Assessments and developing Risk Assessment Method Statements (RAMS) and keeping the Risk Assessment register updated. Sharing RAMS with HR for personnel files where appropriate.
• Coordinating and supporting health & safety inspections, advising management of any improvements required. Actioning any improvements necessitated by Health & Safety inspections on time.
• Designing updating and delivering Health & Safety inductions to new starters and those needing a refresher.
• Developing, implementing and reviewing safe work practices and procedures for all hazardous tasks.
• Organising and arranging meetings with Health & Safety representatives. Organising and attending regular steering committee meetings to deliver Health & Safety updates.
• Stocking and re-stocking of first aid boxes. Responding to notifications of first aider certificate expiry.
• Allocating personal protective equipment, and giving instruction in its correct use, maintenance and limitations. Updating the PPE register. Updating PPE stock locations and owners. Ensuring a register of deployed equipment is continuously maintained and reviewed.
• Updating the hazardous substances inventory and the communication and implementation of any control measures. Monitoring the safe storage of hazardous substances and addressing and recording any non-compliances.
• Assisting with the gathering of data and creation of reports and communication of them via a presentation to the distribution list.
• Reporting accidents and near misses internally to initiate HSE procedures.
• Undertaking continuous professional development activities including attending seminars and reading professional journals.
• Maintaining a knowledge base of legislation and other developments affecting the business, upon receipt of new qualified information.
• Supporting the handling of Customer, internal, and third party generated NCRs, working with the department Managers and Team Leaders to decide the corrective actions.
• Attending & taking minutes at Management Review meetings.
• Assisting the maintenance of the controlled document register up to date kept up to date, numbering documents and storing documents accurately
• Assisting with the alignment of manufacturing or production processes with governing standards according to Assisting with the delivery of SOP’s training to employees. Consultant’s advice.
• Assisting with the gathering of KPI data, creation and communication of presentations.
• Assisting with conducting audits, documenting findings and results, following up actions and closing out. Assisting with Customer audits
• Assisting with keeping calibration schedule updated, communicating and planning the months calibration requirements.
• Supporting the department, by providing cover for the above in relation to 90001 during absences.
• Assisting with the maintenance of the central register of Quality improvement activities and reports.

Essential Personal Specification, Experience and Education Required:

Qualities:

• Team player.
• Flexible and adaptable.
• Careful, considered approach.
• Can influence others.
• Able to follow and adhere to a structure.
• Strong attention to detail.

Experience:

• 2 years or more in a Quality position.
• FMCG or chemical manufacturing environment.
• 2 years or more experience working with ISO9001.

Qualifications & Training:

• Six Sigma.
• IOSH and / or NEBOSH.

Desirable Personal Specification, Experience and Education:

Experience:

• SME manufacturing background.
• Experience with 45001.
• Awareness of 14001/ ISO9001.

Desirable:

• Quality Auditor Certificate.

Competencies Requested:

• Positive and professional attitude.
• “Can-do” attitude, problem-solving approach.
• Agile approach to getting things done, hands-on.
• Able to work remotely from the rest of the SHEQ team.
• Compliant.
• Strong decision making and accountability.
• Good interpersonal skills.
• Persuasive and influential, but in a ‘consultative’ approach style to win confidence.
• Forward thinking, collaborative and seeking continuous improvement.
• Excellent written and spoken communication skills to explain processes.
• Intermediate MS Office skills.
• Clear, concise, consistent, timely.